Red line: Not available

Dates

The participants are expected from Sunday 25th till Saturday 31th July 2020. No pick up at/drop off to the airport will be organised out of the given frame.

Who can participate?

  • Organisations and institutions affiliated to MILSET Europe can register directly (check the list here)
  • Organisations and institutions not affiliated to MILSET Europe need to contact the organising committee to request their accreditation
  • Direct registrations of individuals are not authorised.

The participants must carry a project they have realised on a scientific or technical topic. This projects will be showcase to the public during the event.

The participants must be between 14 and 25 years old.

Fees & ratio

FEES

The participation fee is of:

Category Members Non members Full rate
Participants 350€ 450€
Supervisors 450€ 550€ 650€


The fee is covering the period from the morning 25th July to the afternoon 31st July 2020 and includes the meals**, accommodation***, local transport and official activities. They are to be paid prior the event and are not refundable after 15th June****.

* The member list is available on: https://milset.org/milset/web/members
** The meals will be provided from the lunch on 25th July till the breakfast on 31st July included.
*** The organisers keep the possibility to board you with a participant from another delegation taking care on your gender and age.
**** The transfer costs are at your charge.

RATIO

The allowed ratio of supervisors (including heads of delegation) is calculated as follow:

  • Up to 1 extra supervisor each group of 4 participants
  • 1 head of delegation if the delegation is at least 3 participants
  • Examples:

    Participants 1-2 3-4 5-8 9-12 13-16 17-20  … 50
    Supervisors up to 1 up to 2 up to 3 up to 4 up to 5 up to 6  … up to 14

A maximum of 50 head, participants, supervisors & press by country. Please note, extra supervisors or persons not registered on arrival will be considered as visitors and will be responsible of their stay. They will have access to the expo during the public hours and will not have access to any other activities.

When is the registration deadline?

The registration deadline is set on 1st May 2020. Would you conduct your selection pass that date, please contact us.

How to get there?

Suceava International Airport

You will be welcomed by ESE volunteers and provided with transport services to the university.

Suceava railway station (Romanian: Gara Suceava)

You will be welcomed by ESE volunteers and provided with transport services to the university.

Is ESE a competition?

The MILSET Expo-Sciences Europe is a non-competitive event. No comparison and ranking between the projects will be undertaken.

Insurances

All participants must be covered by an insurance for the period of the event.

Accommodation

The accommodation will be operated in the students houses of the university.

You will be accommodated in twin rooms. Partially filled rooms shall be completed with people from other delegation(s) of the same gender, category and age range. We kindly ask you to fill the rooming list.

Download the rooming list template (to be uploaded within the registration system).

Visas

If you need a VISA to come:

  1. The participant have to complete the registration information online;
  2. The participant requests his invitation to the organiser once the registration is completed;
  3. The organiser issues the invitation and the accommodation reservation and make them available into the online registration system;
  4. The participant fulfils all requirements needed and handle his/her request with the embassy or consulate in charge for Romania visas.

Remarks

  • The participant is fully responsible to handle its visa in due time and to provide all required documents to obtain it;
  • The organisers will not be responsible if a participant does not receive his visa on time to travel;
  • The visa request should be entered at least 2 months in advance;
  • The participant wishing to extend its stay must be able to justify the additional time (hotel booking, etc.) when requesting its visa.

Stands

The stands contain: wall, table and one or two chairs.

The dimensions are:

  • For the projects with only posters: 2,5m (H) * 1m (W) table and chair.
  • For the other projects: 2,5m (H) * 2m (W) table and a chair.

The material used on your stand as to be, at least, in English and you are invited to prepare the presentation of your project in English.

Plug outlet

Romania’s electrical current is 230 V — 50 cycles;
sockets take the standard continental European dual round-pronged plugs.

Image of a plug adaptor - required for non-European appliances.A plug adaptor may be required for non-European appliances.
To check if your appliance or device needs a plug adaptor please visit
World-Power-Plugs.com/Romania

A power converter is necessary for appliances requiring 110 V.

Language

English is the official language of the event.

The material used on your stand as to be, at least, in English and, by courtesy for the visitors, you are invited to prepare the presentation of your project in Romanian.