Red line: Not available

Covid-19

Please refer to the Covid-19 page.

Dates

The participants are expected from Sunday 25th till Saturday 31th July 2020. No pick up at/drop off to the airport will be organised out of the given frame.

Who can participate?

  • Organisations and institutions affiliated to MILSET Europe can register directly (check the list here)
  • Organisations and institutions not affiliated to MILSET Europe need to contact the organising committee to request their accreditation
  • Direct registrations of individuals are not authorised.

The participants must carry a project they have realised on a scientific or technical topic. This projects will be showcase to the public during the event.

The participants must be between 14 and 25 years old with a maximum of 5 participants per project.

Fees & ratio

FEES

The participation fee is of:

Category Members Non members Full rate
Participants 350€ 450€
Supervisors 450€ 550€ 650€


The fee is covering the period from the morning 25th July to the afternoon 31st July 2020 and includes the meals**, accommodation***, local transport and official activities. They are to be paid prior the event and are not refundable after 15th June****.

* The member list is available on: https://milset.org/milset/web/members
** The meals will be provided from the lunch on 25th July till the breakfast on 31st July included.
*** The organisers keep the possibility to board you with a participant from another delegation taking care on your gender and age.
**** The transfer costs are at your charge.

RATIO

The allowed ratio of supervisors (including heads of delegation) is calculated as follow:

  • Up to 1 extra supervisor each group of 4 participants
  • 1 head of delegation if the delegation is at least 3 participants
  • Examples:

    Participants 1-2 3-4 5-8 9-12 13-16 17-20  … 50
    Supervisors up to 1 up to 2 up to 3 up to 4 up to 5 up to 6  … up to 14

A maximum of 50 head, participants, supervisors & press by country. Please note, extra supervisors or persons not registered on arrival will be considered as visitors and will be responsible of their stay. They will have access to the expo during the public hours and will not have access to any other activities.

When is the registration deadline?

The registration deadline is set on 1st May 2020. Would you conduct your selection pass that date, please contact us prior the deadline.

How to get there?

By air

Pick up is organized at Suceava Salcea Airport

Note: you may land in Bucharest, Bacau or Iasi and continue by train

More information on: https://www.aeroportsuceava.ro

By train

Pick up is organised at Suceava and Suceava Nord stations

From Bucharest, transit from Bucuresti Nord station to Gara Suceava station.
Duration: 7h

From Bacau, transit from Bacau station to Gara Suceava
Duration: 1h40

From Iasi, transit from Iasi station via Pascani to Gara Suceava
Duration: 2h

More information on: https://www.mersultrenurilorcfr.ro

By bus

Bus n°3 to “Policlinica” station, from there are 4 minutes walk to university
Cost: 0,5 lei

Bus lines map

By other mean of transport

Address: Strada Universității 13, Suceava 720229, Romania

Taxi: can be booked at +40 230 522 222

Is ESE a competition?

The MILSET Expo-Sciences Europe is a non-competitive event. No comparison and ranking between the projects will be undertaken.

Insurances

All participants must be covered by an insurance for the period of the event.

Accommodation

The accommodation will be operated in the students houses of the university.

You will be accommodated in twin rooms. Partially filled rooms shall be completed with people from other delegation(s) of the same gender, category and age range. We kindly ask you to fill the rooming list.

Download the rooming list template (to be uploaded within the registration system).

Visas

If you need a VISA to come:

  1. The participant have to complete the registration information online;
  2. The participant requests his invitation to the organiser once the registration is completed;
  3. The organiser issues the invitation and the accommodation reservation and make them available into the online registration system;
  4. The participant fulfils all requirements needed and handle his/her request with the embassy or consulate in charge for Romania visas.

Remarks

  • The participant is fully responsible to handle its visa in due time and to provide all required documents to obtain it;
  • The organisers will not be responsible if a participant does not receive his visa on time to travel;
  • The visa request should be entered at least 2 months in advance;
  • The participant wishing to extend its stay must be able to justify the additional time (hotel booking, etc.) when requesting its visa.

Stands

The stands contain: wall, table and one or two chairs.

The dimensions are:

  • For the projects with only posters: 2,5m (H) * 1m (W) table and chair.
  • For the other projects: 2,5m (H) * 2m (W) table and a chair.

The material used on your stand as to be, at least, in English and you are invited to prepare the presentation of your project in English.

Plug outlet

Romania’s electrical current is 230 V — 50 cycles;
sockets take the standard continental European dual round-pronged plugs.

Image of a plug adaptor - required for non-European appliances.A plug adaptor may be required for non-European appliances.
To check if your appliance or device needs a plug adaptor please visit
World-Power-Plugs.com/Romania

A power converter is necessary for appliances requiring 110 V.

Language

English is the official language of the event.

You shall be able to present your project in English and the material used on your stand as to be, at least, in English. By courtesy for the visitors, you are invited to prepare some in Romanian.

Personal data

The organisers commit the provided personal data is only used within the scope of the event, not to forward them to third party and to keep them for a maximum 3 years.

The registration to ESE 2020 is open. Please make sure to have completed it by 1st May the latest.

25/07

26/07

27/07

28/07

29/07

30/07

  • Breakfast

    -

  • Excursions

    -

  • Farewell party

    -

31/07

  • Breakfast

    -

  • Lunch

    -

You are between 17 and 20, fluid in English, available from 23rd till 31st July and willing to be part of an international team!?

Join the MILSET Expo-Sciences Europe 2020 as volunteer and make this event a great success!

We provide full boarding, travel expenses are on you to Bacau, Iasi or Suceava airport.

Interested, fill in the form here bellow:

The MILSET Expo-Sciences Europe 2020 shall take place from 25th till 31st July in Suceava, Romania. However, facing the current situation, this edition might be impacted.

As a global organisation, MILSET’s top priority is the health and safety of the young scientists, volunteers, visitors and staff participating in its events and programs. MILSET is providing the following information related to the current outbreak of the coronavirus (COVID-19).

In the past few days, several organisations have announced the cancellation or postponement of events, based on the global status of the declared COVID-19 pandemic. These measures have been taken to ensure the health of participants and reduce the spread of infection. Some have been the result of government actions, including travel restrictions and border closures.

At MILSET Europe, the health and wellbeing of everyone who attends our events is always our top priority. We are continuing to monitor the public health risks related to COVID-19 and ESE 2020. As the situation evolves, in coordination with Cygnus and MILSET Romania, as well as recommendations from the WHO and local authorities, we will determine if any action is necessary related to this year’s MILSET ESE 2020 in Romania.

So far, the event is maintained as foreseen and a final statement will be set by 1st June the latest; meanwhile, we invite you not to engage non reimbursable expenses.

Our thoughts are with those affected around the world by the virus.

© MILSET Expo-Sciences Europe 2020 is an event of the International Movement for Leisure Activities in Science & Technology in Europe (MILSET Europe), realised by Cygnus Scientific Society and MILSET Romania.